flooptimize
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For event & hospitality staffing agencies

Built for agencies that staff events and festivals

Chasing availability per client, briefing everyone, then checking hours and contractor invoices — that eats weekends. Flooptimize hangs planning, briefing, and payout on one event: from job to credit invoice.

Plan days and locations
Create an event and set the days. Then attach the location or client and specify how much staff you need.
Smart scheduling
Your flex pool submits availability in the portal based on your events; Flooptimize suggests the best match per shift so you confirm with one click.
Everything clear in the employee portal
Who, what, where, and when. Location, times, and instructions. Workers find everything automatically in the employee portal, where they can also confirm their hours with one click after the shift.
Payouts done in a flash
Approval runs automatically within thresholds you set. Export worked hours to your payroll provider with one click. For freelancers you can create a credit invoice from approved hours (Dutch-ops flow — check what is allowed where you work) or share amounts and specs so they invoice correctly.
Clients, roles, and templates
Set up recurring jobs, roles (for example service, bar, or kitchen), and templates so each new event starts closer to ready — without redrawing everything from scratch.
Your whole schedule at a glance
See per event and per day who is where, what is still open, and what is already confirmed — across all your jobs. Your whole schedule at a glance.
FAQ

Questions from staffing agencies

Per event you set up:

  • the days
  • the location
  • how many people you need

Flooptimize then creates the shifts based on your shift rules. You confirm or adjust, without typing every shift by hand.

Related reading

More for staffing agencies

GuideJul 2026
Why spreadsheet staffing breaks down for flexible event crews
Spreadsheets are a logical place to start for tracking and running operations, but as the business grows, overview shrinks and admin load rises.

Pricing

The right price for your size

  • Start

    From

    €19per month

    Up to 150 scheduled hours per month

  • Growth

    From

    €49per month

    From 150 scheduled hours per month

  • Pro

    From

    €169per month

    From 500 scheduled hours per month

  • Custom

    By arrangement

    From 1,500 scheduled hours per month

Book a demo

See how it works for your business, in 20 minutes

No strings attached. We show you how it works and answer your questions.

  • 20 minutes, online
  • Tailored to how your business works
  • Room for all your questions, no obligations
Hielke from Flooptimize

You'll talk to Hielke

Founder of Flooptimize

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Event & hospitality staffing agencies | Flooptimize