For event & hospitality staffing agencies
Built for agencies that staff events and festivals
Chasing availability per client, briefing everyone, then checking hours and contractor invoices — that eats weekends. Flooptimize hangs planning, briefing, and payout on one event: from job to credit invoice.
Plan days and locations
Create an event and set the days. Then attach the location or client and specify how much staff you need.
Smart scheduling
Your flex pool submits availability in the portal based on your events; Flooptimize suggests the best match per shift so you confirm with one click.
Everything clear in the employee portal
Who, what, where, and when. Location, times, and instructions. Workers find everything automatically in the employee portal, where they can also confirm their hours with one click after the shift.
Payouts done in a flash
Approval runs automatically within thresholds you set. Export worked hours to your payroll provider with one click. For freelancers you can create a credit invoice from approved hours (Dutch-ops flow — check what is allowed where you work) or share amounts and specs so they invoice correctly.
Clients, roles, and templates
Set up recurring jobs, roles (for example service, bar, or kitchen), and templates so each new event starts closer to ready — without redrawing everything from scratch.
Your whole schedule at a glance
See per event and per day who is where, what is still open, and what is already confirmed — across all your jobs. Your whole schedule at a glance.
FAQ
Questions from staffing agencies
You set up the days and location per event and how many people you need. Flooptimize then generates shifts based on your shift rules. You confirm or adjust — without typing every shift by hand.
A walkthrough tailored to you
Book a demo — we'll walk through your flex pool, a typical job, and your busiest weekend.