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From creating your events to paying your staff. All in one system.

Two calendars in Flooptimize: an overview of all planned days, and a view per food truck, bar, or zone. You set the period yourself.

Schedule crew across trucks, keep them informed, and process hours after the event. For caterers with food trucks, trailers, or other mobile sales points.

How you schedule in Flooptimize from planning overviews: per shift the system suggests the best match on role, concept, function, and availability, and you place the right worker with one click.

Strip planning in Flooptimize is a timeline of a larger, often multi-day event. You quickly see whether workers are scheduled correctly and whether they have enough break.

How workers submit availability in the Flooptimize portal on the days of your events, so you can schedule from that instead of loose surveys.

Which overview you open in Flooptimize: Shifts, the event page, the event and sales-point calendars, or personnel planning. Same planning, a different question.

How you scale hospitality crew on match or conference days: zones, on-call staff and contractors, briefing per place, and hours afterwards.

Working one day of the job in Flooptimize: places, shifts, open gaps, and what crew sees in the portal. On the event page that is the Event days tab.

What you do on the event page in Flooptimize: overview, days, sales points, the Shifts tab, and strip planning for this job.

When to use Flooptimize’s shift list: see all shifts (including ones not linked to an event), filter by person, role, or status, and get overview without event context.

What software fits event caterers who schedule across changing venues, brief per sales point, and process hours afterwards.

How a staffing agency runs a flex pool for ad-hoc event shifts: availability, open shifts, briefing, and hours in one connected operation.

How you review hours in Flooptimize after a shift: from portal entry to backoffice overview, handling exceptions, and preparing payroll or freelancer payout.

What hospitality and event staffing agencies need from scheduling software: planning, briefing, hours, and freelancer payout in one chain — without Excel and chat chaos.

How to get the right briefing to the right people per food truck, bar, or zone — without endlessly forwarding files and messages.

What products are in Flooptimize: set up your usual assortment, link it to sales points, and show it in the portal. Optional — how useful it is depends on your business.

How to schedule crew across multiple food trucks, stands, or zones at the same event — without relying on WhatsApp and Excel for everything.

What staff see in the Flooptimize employee portal: shift info, briefing, availability, open shifts, and confirming hours — without chat or spreadsheets staying the source of truth.

How you approve hours clearly in Flooptimize: what falls within your thresholds can go automatically, exceptions you review yourself — without rebuilding every line from Excel.

How you prepare approved hours from Flooptimize for your payroll provider — tuned to the providers you use, free export settings, API later where demand justifies it.

Who Flooptimize is built for: one chain from event to payout — and when Excel or a loose roster app is still enough.

What a sales point and a concept are in Flooptimize — trucks, bars, zones — how you set them up in the backoffice, link them, and assign them to events.

How Flooptimize turns event or job into one chain through shifts, portal, hours, and ready-for-payout — without retyping between Excel, chat, and files.

How shift rules and shift generation in Flooptimize set up shifts on an event: context and headcount → your rules → you confirm or adjust.

In Flooptimize the event (or job) is the source of truth — not a weekly roster. What you set at event level, and how event days, sales points, and shifts fit.

How to set up functions and roles in Flooptimize so planning, shift templates, and the employee portal match how your business works.

How a shift template (function, role, situation, and fields) defines which info belongs to which shift — and lands automatically for the worker in the portal.

Checking freelancer invoices by hand costs time after every event. What a credit invoice on approved hours delivers in practice — and what still travels if full self-billing is not used in your country.

After the event, hours still need to come in, get checked, and be ready for payout. How to make that lighter than re-typing from chat and Excel.

WhatsApp is ideal for messaging and quick questions, but not for keeping schedules, briefings, and files structured. What to leave in chat, and what to take out.

Spreadsheets are a logical place to start for tracking and running operations, but as the business grows, overview shrinks and admin load rises.

Multiple trucks, rotating crews, festivals. Schedule, brief, hours.

Briefings, availability, and payouts for every event you staff.

Recurring match-day crews scheduled around real availability.