At a festival or event you rarely work “somewhere on site”. You work on truck 2, bar A, kitchen tent, or zone east. Once you run several of those places at once, you need to schedule people specifically to a place or sales point on the event — and share the right information with them.
What to define per truck or stand
Before you schedule people, the place has to exist in your operation:
- Which sales points (trucks, stands, zones) run on which event day
- How many people you need per place
- Which type of work or concept belongs with it (optional, but useful for multi-outlet)
- Which shifts follow from that (roles, times)
In Flooptimize a sales point is simply a place where someone can be scheduled. More detail: concepts and sales points.
Fields
How Flooptimize schedules crew per sales point
You create an event or job, link the relevant sales points to the right days, and fill in headcount. Based on your shift rules you can generate shifts per place. Then you (or the planner) decide who goes on which shift.
In the employee portal the worker sees which place belongs with the shift. They can also see event information and the other important shift details there.
- Set places upSales points (and optionally concepts) on event days, with headcount.
- Generate or schedule shiftsPer sales point, shifts appear according to your rules; you confirm or adjust.
- Everyone stays informedWho, where, when, and other details are visible on the shift in the employee portal.
Status quo versus connected scheduling
| Need | Excel + chat | Flooptimize |
|---|---|---|
| Overview per truck/stand | Columns or tabs that drift apart | Sales points linked to the event |
| “Where should I be?” | Searching chat or a PDF | Place on the shift in the portal |
| Change on one unit | Share again with everyone | Update in the backoffice; crew sees the current shift |
| Hours per place | Reconstruct by hand | Hours on the shift, then approve |
Spreadsheets as backbone: Excel scheduling. Chat as archive: WhatsApp.
When one sales point is enough
One unit, one team, almost always the same setup? Start with one sales point. Better labels everyone understands than twenty nobody maintains.
Once you run parallel outlets or zones, or the same truck with changing concepts, a clean set of sales points pays off in scheduling, portal, and later products.
Next step
Want to see how this fits your trucks or stands? Book a demo. Related: briefing per sales point and concepts and sales points.
Want to see this in your operations?
Book a short demo. We will check whether Flooptimize fits your events and crew.