Scheduling and hours for food truck caterers

• Your trucks or trailers are somewhere else every time. The crew rotates.
• Everyone who goes along has to be scheduled and informed, or you spend the day calling and messaging.
• After the event the hours still need doing: check them and prepare them for payout.

Flooptimize is built for that. It started from the practice of a food truck caterer: scheduling, informing staff, and hours in one system. For caterers with food trucks, trailers, or other mobile sales points. (for food truck caterers)

Who stands where

You schedule people per vehicle or per sales point. First you put the job or event in the system, then you attach your food trucks or sales points to it.

Then you have a planning overview that shows which food trucks or sales points are scheduled where and when, per day.

Then you schedule staff in personnel planning. From availability and skills, the system suggests the right matches, so you only have to confirm.

Employee portal

Staff have one clear place to see all their information, submit availability, and enter worked hours. That is the employee portal.

Hours after the event

Afterwards people enter their hours on the shift they worked, in the employee portal. In the backoffice there is a page where you approve all submitted hours in one overview. You can also say that hours that do not differ from the planned times should be approved automatically.

Invoicing and payroll

For people on payroll you export worked hours with one click and send that to payroll. Freelancers see in the portal exactly what was approved and what they should invoice. We are also looking at a credit-invoice option, so you can pay freelancers in batches yourself. That flow is built around Dutch operations; whether you may use it is for you and your advisor to check.

More: payroll exports and freelancer credit invoices.

Next step

Want to see if this fits your trucks and your busiest weekend? Book a demo.