Depending on what you need to know right now, you open a different overview in Flooptimize. For example:
- See the setup of one event: days, places, who stands where?
- Fill open shifts for a full day?
- Find all of one person’s shifts, across events?
- See next month’s events at a glance?
- Check when a given truck or zone is running?
- In personnel planning, zoom into one event, one zone, or the coming weeks?
You are not switching systems. You are looking at the same planning, from a different question. That question is the context: this event, this day, or everything at once.
What “context” means here
Context is: what you are looking at right now.
Sometimes that is this event. Sometimes one day of it. Sometimes a sales point, across several events. And sometimes you do not want an event open at all: you want to filter by person, status, or period.
The screen follows that question.
The overviews, one by one
Four places in the backoffice. The names below are the names you see in Flooptimize.
Shifts
The page with all shifts. You set the filters. By worker, status, event, period: whatever you need.
Useful when the question is not “this event”, but “everything for Sanne”, “everything still open”, or “what ran last week”. Filling shifts on an event or a day does not belong here; that is the event page or personnel planning.
More: all shifts at a glance.
Event page
Everything that belongs to this job. One event open, and then:
- the whole event: days, sales points, status
- per day: who is where, what is still open
- strip planning: a timeline across places, useful on larger or multi-day events (breaks, overlap, who is on when)
Filling open shifts for a day is done here, from this event.
More: the event page and the event day.
Calendar
Two calendars. More: calendars.
- Event calendar: month view. Which events or jobs sit on which day?
- Sales-point calendar: days next to each other (one column is one day). When does which sales point run (truck, bar, zone)?
Not a place to fill shifts. A place to see what is coming, or where a sales point sits in the period.
Personnel planning
This is where you schedule. Not a flat list: one screen where you see shifts and assign people. You first choose the angle you are looking from. Then the overview groups itself: by day, then the events on that day, then the sales points, and on each place the shifts (open or already filled).
A shift can belong to an event, to a sales point on that event, to one event day, or to no event at all. That is why this screen is wide: the same shifts, a different starting point.
In practice you switch between questions like these:
- From the event. Only this festival or match day. Every truck, bar, or zone, every day that belongs to it. Like the event page, but to fill: who can go where, what is still open.
- From the sales point. This food truck, this bar, this gate. Across the events where that place runs. Useful when the question is “who is on Truck 3 this weekend?”, not “what does the whole festival look like?”.
- From the coming weeks. No event open. Period set to the next thirty days, a month, or your own range. Per day you see what is on, even if that is three jobs at once.
- From what is still open. Filter by status: only the gaps. Then it is no longer “everything already scheduled”, but what you still need to place.
Availability for on-call staff and contractors sits in the same screen when you assign someone. You see the shift, and who can actually work that day. You confirm or you change it.
Calendars show what is coming. Shifts is the flat list. The event page is the job itself. Personnel planning is the full picture for doing the work: look, filter, fill gaps, from the angle you need now.
Which overview you pick
| Question | Often fits |
|---|---|
| Setup of this job, per day, or strip planning | Event page |
| Fill open shifts on the event or the day | Event page or personnel planning |
| All shifts, you set the filters (person, status, period) | Shifts |
| Which events are on this month? | Event calendar |
| When does which sales point run? | Sales point calendar |
| Schedule: from event, sales point, period, or only the gaps | Personnel planning |
The chain around it: from event to payout.
When you do not need all of this yet
One or two events at a time, and you always plan from that job? Start on the event page. Shifts, calendars, and personnel planning pay off once you need to look across events, see a sales point, or run a larger peak in parallel.
Want to see which overviews fit your operation? Book a demo.
Curious about the possibilities?
We are happy to look with you to find out whether Flooptimize fits your company.